When can you self-edit and when do you need an editor?

Sally-Anne Watson Kane . Friday, January 08, 2016 . Comments
When can you self-edit and when do you need an editor?

Self-editing is the task of editing your own document after you have written it. After self-editing, some types of documents also need to be edited and/or proofread by another person.

When is self-editing enough?

If your document isn't important or formal and doesn't need to be professionally presented, you probably don't need another person to edit your document. You simply need to write it, self-edit it, then either proofread it yourself or ask someone to proofread it for you. This is self-editing. The final product may not be entirely clear and may contain spelling or punctuation errors but if this doesn't matter to you or, importantly, to the person to whom you are submitting the document, then there is no need to have it edited properly.

The types of documents that you would usually edit yourself (rather than asking someone else to edit it for you) are minutes of informal meetings, essays for school or tertiary assessment, and informal articles and posts on social media. You should also be aware that if your document is an essay or article intended for assessment by an academic institution, or a piece of writing you are submitting to a competition, you may be required to edit and proofread the document yourself.

When should you ask a colleague to edit your document?

If you have written a job application, resume, newsletter, article, policy document or a report that is going to be read by an interview panel, or the manager or staff of your organisation, I suggest that you ask someone else to edit your document. This person does not need to be a professional editor; if you have a friend or colleague that you know is particularly good at writing or editing and experienced in editing others' work, you could ask him/her to edit the document for you. The document will then need to be proofread by someone other than yourself or the person who has edited the document; if you have a friend or colleague with really good knowledge of grammar, spelling and punctuation and some experience in proofreading, you could ask him/her to proofread your document. Finally, after all the corrections have been made, I suggest you carefully proofread document yourself one last time before submitting it. Even though the document has not been corrected by professional editors or proofreaders and is not likely to be perfect, it will be of a far higher standard than if you had merely edited and proofread the document yourself.

When should you ask a professional editor to edit your document?

Your document should be edited by an experienced editor, and then proofread by an experienced proofreader, if it is a document that is intended for electronic or hardcopy publication or needs to be presented professionally, such as a: report or paper; submission; article; policy document; or manuscript (fiction or non-fiction).

For more information about when you might need a professional editor see: Why writers need editors

This article is based on my own experience since 1994, editing and proofreading reports, policy documents, and my own and others' publications; self-publishing mainly non-fiction hardcopy publications; and publishing my website and articles online. Keep posted for future articles about editors and editing, proofreaders and proofreading.


Copyright Sally-Anne Watson Kane, On Time Typing. Please seek my permission prior to reproducing this article in any way but feel free to link directly to this page if you wish to use this content - thanks!


Was our advice helpful? We'd love to hear your feedback below

« Back to Blog